Assistant National Facilities & HSE Manager - PBSA

PRC are delighted to be partnering with a fantastic provider of luxury student accommodations with a national portfolio in their search for an Assistant National Facilities and Health and Safety Manager. 

This role would encompass looking after the Facilities and Health and safety of a national portfolio of buildings and so would require a candidate happy to travel to a number of different locations, and happy with home working when not visiting developments. Main locations include schemes in Bath, Cambridge, Oxford, Brighton, Plymouth, Bristol & London.

Key Duties & Responsibilities

Facilities Management

• Review of all sites building infrastructure including structure, building envelope, internal fabric and mechanical & electrical to ascertain its current performance, efficiency and areas of improvement

• Review of all servicing and maintenance and partners and contracts identifying areas for improvement in practices, certification, quality of work and value for money

• Assist in developing a centralized, online facilities management platform which identifies a program of internal and external servicing, maintenance and compliance checks as well as storing servicing certification and servicing partner’s compliance documents • Assist in implementing maintenance policy through establishing maintenance plans – to ensure agreed availability at a minimum resource cost

• Work alongside local managers and staff to ensure a responsive, high quality reactive maintenance is delivered across the scheme.

• Interpret results from performance measurement of the maintenance organization and provide reasoned advice and recommendations

• Providing advice and recommendations on issues relating to the management of maintenance policy

• Oversee both in-house and outsourced technical and maintenance functions, always ensuring the highest quality of service

• Provide advice, support, monitoring and instruction for local facilities staff in the schemes in their discharge of facilities-related activities including, but not limited to, fire alarm testing, fire door inspections, operation of M&E systems (CCTV, BMS, access control etc.), and liaison with contractors

• To act as the point of contact for locally delivered FM activities including action of recommendations arising from fire risk assessments, water hygiene risk assessments, health & safety audits, and other external inspections.

• Ensure that all necessary staff are sufficiently trained and familiar with building infrastructure and hard services at the level required to discharge their duties.

• Ensure local arrangements and critical spares are in place to deal with unplanned interruptions to essential building services.

• Provide regular reports to senior management related to the status of the schemes, any associated risks and recommendations for lifecycle planning and capital expenditure.

• Preparing cost reports or monitoring maintenance/capital and operating budgets, on works progress, showing any deviation from expected progress or expenditure

• Creation and implementation of lifecycle plans alongside relevant colleagues

• Manage contracts and resolve disputes

Health & Safety and Compliance

• Assist in monitoring health, safety & compliance activities across the organization in accordance with all relevant legislation

• With direction from NFM provide guidance for local scheme staff and other relevant colleagues on H&S matters including the impact of design on operations, current legislation and embedding a positive health and safety culture.
• Implement local procedures for the management of significant risks including those related to fire, asbestos, water hygiene

• Ensure the Accident, Incident and Near Miss Reporting Procedure is followed locally and assist on the initial, first-stage investigation of incidents as required

• Coordinate the organization and evaluation of fire evacuation drills and testing of emergency procedures

• Carry out regular inspections and H&S audits across the schemes and ensure findings are actioned accordingly

• Review and maintain up-to-date Standard Operating Procedures relative to facilities management activities at scheme level, using standardized templates

• Proactively review competency levels and training requirements of scheme management teams

• Increase H&S awareness and promote a positive H&S culture throughout the local teams including the delivery of toolbox talks

• Liaise with regulatory authorities as required including HSE, local authorities, Environment Agency and Fire and Rescue Services

• Assisting the team with other ad-hoc tasks as required.


Person Specification 





1. Working towards or possess NEBOSH / IOSH certificate

2. Knowledge of building health & safety issues / FM background

3. Knowledge of ISO 18001 / ISO 14001 / ISO 9001

4. Professional memberships – IOSH, IFE, FPA IWFM etc.












1. Contractor Management

2. Ability to train others

3. Developing new processes and procedures









1. Safety management systems

2. Audit processes / building condition surveys

3. Current legislation and industry best practice guides









Previous experience required

1. Minimum 2 years’ experience in a similar role

2. Experience within PBSA sector






Special attributes

1. Ambassador for coaching others

2. Passion for safe working practices and people safety

3. Current clean driving licence and car essential






Personal qualities

1. Self-Motivated

2. Disciplined

3. Regular CPD (Continuing Professional Development)

4. Professional work ethic










Remote / WFH
Monday 12th April, 2021

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